Preston Neighbourhood Plan Steering Group Minutes Sunday 2 October 2016

PRESTON NEIGHBOURHOOD PLAN STEERING GROUP

Date of Meeting:

2.10.16

Location of Meeting:

Attendees:

Wally Steele, Di Day, Fay Higgin, Liz Hunter, Rae Reynolds, Alexandra Higgin

1

Apologies for absence
None

2

Minutes from meeting of 19.8.16; signed by chairman as representing a true record of the meeting.

3

Matters Arising from Minutes of 19.8.16 meeting

1. Code of Conduct
   Use Parish Council form, to be agreed signed and held by the Clerk to PPC. Agreed. Individuals to write to Clerk separately if required.

2. Data Protection
   Parish Council covered but we need to apply (£42.58). Application requires contact name and address – to be FH in position as clerk. Put on Grant Application ‘shopping list’ for time being; but will be required.

DD

4

Drop in Session

RR has drafted a notice advertising drop in session at the Book Swap on 5 November. Notices to be placed at the pub, village green noticeboard, village hall, primary school and sent via PPC Clerk to village residents. Sent to Howard Trinder for inclusion in the Parish Newsletter.

5

Website

WS

Registered name: preston-np.org.uk

Draft working site up and running plus the live site. Can add comments/amendments there rather than email round the group.

Content Required

• Narrative about aims & intentions DD to put together a short piece on the NP and the village

• FAQ to be derived from initial meeting in June.

• Questionnaire

• LH to put together a short piece on context, geography, history of village

• WS to upload Parish map (link to NHDC website for copyright reasons).

• Private discussion facilities. Need Terms & Conditions for private forums (DD)

• Links & News (to be provided by all). Both village and general.

• Links to neighbouring parishes, eg St Ippolyts (

www.stippolyts-parishcouncil.org.uk)

• Re Parish Council website (Tim Justham?) to update site and link to our site. [email sent]

FH

6

Collaboration Tools

After further examination, WS concluded that WordPress does all we need. Further training on this may well be required for the group.

7

Planning Seminar

FH updated everyone on the content of the seminar and gave out the CPRE booklet, “How to shape where you live: a guide to neighbourhood planning” to everyone. Conclusion was that it was a useful day and we all took something different away from it.

8

Questionnaire

DD has been working hard on this and incorporated the amendments given. A separate meeting just to discuss questionnaire content was convened for 13 October.

Agreed to have one ‘youth’ questionnaire (ages 10-15), plus one per adult per household. Feedback from C Skeels as to who to send questionnaire to was covered; not necessarily via a questionnaire should also involve young residents and businesses resident in parish .

More thought needed on schools, RR spoke to headmistress of PHC who is keen to be involved.

All agreed the need to make sure questionnaire is user friendly as some are not very good.

DD

9

Grant

RR reviewed the Grant application process which confirms that the PC is responsible for applying for the Grant and providing a day-time point of contact.

Main NP contact with Claire Skeels is to be RR as already made contact.

Re St Ippolyts PC meeting minutes – market researcher Becky Lewis (Insight) had quoted £4,650 to prepare and analyse their questionnaire. FH to contact her for a quote on what she does, how much she would charge. We also need a comparison quote, FH still searching.

FH

10

Availability

FH Oct/Nov very busy should taper off for a few months after. WS/RR good, DD good availability, LH free after 19 Oct.

11

AOB

Data Protection – need to arrange sign-up once gran applied for. [Clerk note; having looked at this I may need DD help in filling out!]

FH

12

Date of Next meeting – Saturday 5^th November at Village Hall, after Drop-In